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| DOMINOPOWER MAGAZINE ARTICLE DIRECTORY |
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Strategies > Email Management
Home > Strategies > Email Management
Articles
Using the Notes Client with Gmail
DominoPower Magazine - March 2009
Since we explored how Notes with Hotmail seemed to be an unworkable idea, we decided we'd take on Gmail and see if it would be any more cooperative. It was, and in this article, Nancy Hand shows you the ins and outs of getting incoming and outgoing mail to work between Notes and Gmail. It's another one of her incredibly helpful reads.
Using the Notes client with Hotmail (or not)
DominoPower Magazine - January 2009
A reader recently asked if he could use Notes as a POP client to get messages from his Hotmail account. Being curious, Nancy Hand set up a new Hotmail account. For all the details on what worked (not much) and what didn't (pretty much everything), you'll have to read the full article.
Is English-only a viable mail management strategy?
DominoPower Magazine - December 2008
In this important article, Contributing Editor Nancy Hand discusses the question of whether it's a good policy to filter non-English email if your company does business internationally.
Centralised email encryption at the Domino server level
DominoPower Magazine - September 2008
Large-scale data losses and thefts have been cropping up alarmingly often in both national and international headlines recently. Whether it involves the authorities losing citizens' data or companies whose mission-critical and confidential information ends up circulating freely on the Internet, any kind of data loss has devastating consequences. In this important article, Andreas Richter looks at various methods Domino administrators might use to increase Domino email security through encryption.
Email escapades and the VP who found himself a feature to play with
DominoPower Magazine - June 2008
Not all managers are afraid of technology. However, there are some Nancy Hand would like to see exercise a little more restraint before they click that button. There's nothing like a senior manager saying, '..but I just...', to get her nervous tic going.
Managing your From address(es) in Notes
DominoPower Magazine - May 2008
In this helpful article, Doug Robinson has put together an article on managing the "from" address of email messages, both to force an Internet address, but also to easily send from multiple email addresses through creating multiple location docs.
When the email flood inundates the Domino Server
DominoPower Magazine - December 2007
At some point every network administrator and end user inevitably realizes that even email has a darker side. There's no denying the benefits of email as a means of communication, set against these benefits however, are legal obligations and security-related challenges that can turn into a serious headache. It's important to be aware of the statutory requirements concerning email, and that they are an unavoidable issue, yet one of vital interest.
Why I STILL recommend Domino over Exchange
DominoPower Magazine - October 2007
In the United States, it seems that the decades-long Lotus-versus-Microsoft battle is long over. Certainly, it is no longer news. Microsoft Excel has all but replaced Lotus 1-2-3, Microsoft Office dominates corporate desktops compared with Lotus SmartSuite, and for a variety of reasons, more IT customers in the US use Microsoft Exchange and Outlook rather than Lotus Notes and Domino. But is Domino a technology belonging to the past? With 130 million licenses sold, it's hard to make that argument. In fact, Domino is the most important alternative to Microsoft Exchange today. Messaging expert Ron Herardian makes an important case for IBM to up its marketing effort and refine its strategy.
How to retrieve POP mail from a non-Domino server
DominoPower Magazine - December 2006
Contributing Editor Nancy Hand is back with another story from the support trenches. This time,she's retrieving POP mail from a non-Domino server.
Runaway agent
DominoPower Magazine - May 2006
What happens when Phil writes an agent? Fifteen minutes later, he's used up several gigabytes of server space, Nancy Hand is on her way to the office at 4:00am, and Phil's no longer allowed to write agents. What did he do? Read the article to find out.
Why all those read email messages still show as unread red
DominoPower Magazine - April 2006
When all of the messages in a user's mailfile had suddenly turned red, intrepid Nancy Hand was called in to help. Read this article and you can find out how to keep your messages from turning red once they're read. It'll help you avoid getting a red face.
Meeting 15,000 new friends through the power of the cc field
DominoPower Magazine - March 2006
What happens when a new exec sends 15,000 emails to "All Domino users" in the company? He gets to meet a lot of new people. In this fun story by Nancy Hand, we learn the admin's side of the story.
Solving migration woes with incremental mail migration
DominoPower Magazine - April 2005
It's a well-established fact that migrating users from one mail system to another consists of numerous tasks and activities. This article from Vadim Gringolts introduces and explores the concept of incremental mail migration, which solves the problem of latency in mail migration and ensures predictability and seamless mail migrations.
The Postini always rings twice
DominoPower Magazine - December 2004
Combating spam continues to be a bigger and bigger issue for system administrators all over the world. Spam blocking software can be expensive and is far from foolproof. Author Doug Robinson brings us Postini, providing a new way of combating the problem.
Different ways to programmatically create an email message
DominoPower Magazine - November 2004
For several years, Johannes Madsen has been using an agent in TeamCase, a CRM (Customer Relationship Management) system, that when executed would create a new Notes email, using the email addresses specified in the selected contact documents. A recent customer requirement caused him to come with a new, simpler method of creating an email using different contact's email addresses. Read on to find out what method Johannes came up.
Expanding IBM Lotus' email portfolio with Express Messaging
DominoPower Magazine - October 2004
Small and mid-sized businesses (SMBs) have unique needs in an email system. they have the same goals of reliability and productivity as large enterprises do, but typically SMBs have fewer dedicated resources to support the email infrastructure. This makes it difficult for vendors to design products that are easy for SMBs to purchase, implement and administer, yet still deliver world-class feature and function. tens of thousands of SMBs worldwide don't suffer these problems, because they use IBM Lotus Domino as email and group calendar infrastructure.
The evolution of anti-spam technology
DominoPower Magazine - August 2004
In this very important article by Technical Editor Ron Herardian, we examine how spam has evolved and the evolution of anti-spam technology used to fight back against spam.
The real scoop on the ($Users) view
DominoPower Magazine - April 2004
Over the last two weeks, we've talked a bit about the ($Users) view. The real scoop on the ($Users) view is that it is used by the Domino server for mail address resolution, among other things. To that end, there are two things in this view to be aware of. Read this helpful article by Senior Technical Editor Mick Moignard to find out what they are.
Setting up Domino to handle virtual email domains
DominoPower Magazine - April 2004
Now that Domino is much more Internet email savvy, you might be tempted to use it as your full-on main Internet email SMTP server. For many of us, that means Domino now has to manage virtual Internet domains. You'll learn how to setup Domino to manage virtual domains in this helpful step-by-step article.
More on the $Users view
DominoPower Magazine - April 2004
This week's reader letter comes to us from Robert Sernowski, who comments on our article on the Domino $Users view
How to open a secret view that shows all the user name variations on your Domino server
DominoPower Magazine - April 2004
The $Users view is a hidden, secret view that displays all the names in the Person documents, plus all of the user name variations, first names, last names, common names (CN), distinguished names (DN), short names, and soundex names. In this helpful article, we show you how to find it.
Configuring Notes as a POP3 client, step-by-step
DominoPower Magazine - March 2004
This week, we continue back-to-basics month with an article about how to configure the Notes client as a POP3 email client.
Hacking Domino mail rules to fight spam
DominoPower Magazine - December 2003
Have you ever wished Domino's mail rule system had more power? Wouldn't you love to be able to create server mail rules that can act on messages tagged by 3rd party products such as Spam Assassin or be able to create white-lists for use with Domino's built in DNS blacklist feature? How about processing SMTP messages based on the hostname given in the helo/ehlo command or based on the source IP of the sender? All these features and more can be yours with a little creative hacking of Domino's existing mail rule system.
A Fix for folders and documents
DominoPower Magazine - November 2003
Oh, the perils of putting code in DominoPower articles! People might just try to run the stuff, and then find that it doesn't work. This week's PowerTip fixes a bug in last week's article. Read both, and you'll know what we mean.
Working with folders in mail and how to find lost documents
DominoPower Magazine - October 2003
If you've ever tried to find missing documents that should be in the inbox folder, but aren't, this helpful article by Senior Technical Editor Mick Moignard will get you moving in the right direction.
Using server mail rules to secure your mail system
DominoPower Magazine - October 2003
Server mail rules are a powerful new feature included in Domino version 6.0 and later. Server mail rules allow administrators to check for a number of conditions before deciding whether a message should continue to be processed for delivery. Learn all about this important feature in this helpful article by Contributing Editor Dan Koffler.
Prevent spammers from abusing your Domino systems
DominoPower Magazine - September 2003
Nobody wants spam in their inbox. Getting spam cuts into user productivity, uses system resources, and tends to generate many help desk complaints. However, as a Domino administrator, it should be your top priority to make sure that spam does not disrupt your IT infrastructure before you worry about it ending up in someone's mailbox. There are two major ways spam can wreak havoc on your Domino infrastructure that won't generate a single user complaint until it's too late and they're described in this important article.
How to protect your Domino servers from Sobig.F
DominoPower Magazine - August 2003
While SoBig.F looks like spam and shares many of the same characteristics, most of Domino's anti-spam features are useless at blocking it. Aside from installing anti-virus software on your workstations and mail servers, the best methods of blocking SoBig.F are to educate users about opening attachments and to use server based mail rules to eliminate SoBig before it ever gets delivered to your users. This article explains how.
How the SoBig.F virus works
DominoPower Magazine - August 2003
The latest incarnation of the SoBig worm has been devastating mail servers all over the Internet. SoBig was first spotted in the wild, in January. Since then, several new versions have popped up; the latest and most virulent, SoBig.F was first spotted on August 18th and has been wreaking havoc since.
Black death for a top blacklist
DominoPower Magazine - August 2003
Many mail administrators realized this week that their inbound SMTP servers were not accepting mail from anyone. Was this a new virus or worm? No, it was one of their spam fighting tools turned against them. Read this critical article to learn what happened.
Using Domino 6 messaging settings to block spam
DominoPower Magazine - August 2003
This article discusses how you can configure your Domino environment to combat the growing onslaught of spam. If your users find themselves on email spam lists, you can take some measures to block the incoming mail flow. This article discusses settings within Domino 6 you can modify to keep your network safe (or at least safer) from spammers.
Using dynamically generated HTML to thwart spam email address harvesting
DominoPower Magazine - August 2003
Gone are the days when the corporate world considered spam a mere nuisance. CEOs and CFOs alike are starting to realize what system administrators have known for years; spam costs your corporation thousands of dollars each year. This article contains a great little JavaScript routine designed to thwart spammers from harvesting email addresses from your Web pages.
Add convenience to your spam blocker
DominoPower Magazine - May 2003
In Kai Wilzer's final article on fighting spam within your Domino environment you'll discover some cool code to add more convenience for your end users.
Block spam in your Domino environment
DominoPower Magazine - May 2003
In part two of her series on battling spam, Kai Wilzer will show you how to configure your Lotus Domino environment to filter unwanted messages.
Defend yourself against the spam onslaught
DominoPower Magazine - May 2003
The growing spam crisis is effecting almost everyone with an email address and an Internet connection. In this extremely valuable article, Kai Wilzer shares some tips on how to manage the flow of spam into your inbox.
Easily address messages in iNotes
DominoPower Magazine - April 2003
You can save time when addressing messages using iNotes. You don't always need to use the Select Addresses dialog box to search for people. This tip explains how.
Quick guide to using the Microsoft Outlook 2002 Connector with a Domino server
DominoPower Magazine - April 2003
Do you ever wonder how the other half lives? Have you secretly wanted to try Microsoft Outlook 2002 but your mail lives on a Domino server? Well wonder no more. You can now easily access your Domino mail database from Microsoft Outlook by simply downloading and installing a free connector from Microsoft (yes, I said Microsoft) called the Microsoft Outlook 2002 Connector.
Interesting new solution for making Notes Mail mobile
DominoPower Magazine - September 2002
We've featured a number of solutions in the pages of DominoPower for making Notes mobile, and September's Product of the Month is a brand new entrant to the market. Steve Niles spotlights mail-e-on-air from SolutionPlanet, designed to bring Notes Mail to your PDA or mobile phone.
Keeping your Notes mail secure
DominoPower Magazine - August 2002
Email security is a vitally important issue for all Notes administrators. It just so happens DominoPower Contributing Editor Mick Moignard has some experience in the field. He and colleague John Carroll share some thoughts on the topic, and in the process, offer some tips for getting the most out of their company's SecuriQ suite of security tools.
Manage email subscriber publications with kNEWS
DominoPower Magazine - August 2002
Small businesses often need to use multiple marketing strategies to maintain visibility. The combination of the Internet and email has provided a powerful, low-cost method to reach large numbers of people. Janine Sutphen reivews Gallatin Technologies' kNEWS, a permission-based email subscription application for companies that use Lotus Notes.
Basejet lets you take your Notes email on the go
DominoPower Magazine - February 2002
It's incredibly easy to take your Notes email anywhere you go using a wireless Palm OS handheld. Senior Technical Editor Richard Echeandia reviews Basejet, an excellent always-on wireless email solution with support for Microsoft Outlook and Exchange, Lotus Notes, and POP3/IMAP4.
Tips for being more productive with Notes R5 mail
DominoPower Magazine - January 2002
Senior Technical Editor Dan Velasco's favorite tips are the simple ones that everyone who uses Notes can immediately apply to help make them more productive. In this article he has compiled five of his favorite tips for working with Notes R5 mail that you can immediately put into action.
Inside mail distribution: the programming project
DominoPower Magazine - June 2001
In this article, Mick Moignard will take you inside the code of his System Managed Groups application. He shows you exactly how he did it so that you too can keep your groups automatically maintained.
Inside mail distribution: the application
DominoPower Magazine - June 2001
Be honest. Is your mail distribution list facility up to date? Mick Moignard's never was, which led him to create a System Managed Groups application that manages the contents of groups in the Directory from descriptions stored in rules. These rules describe the group member list in terms of fields and values in the Directory. In this article, he introduces you to the program by showing you how it looks to the administrator.
Integrating Lyris ListManager with Domino
DominoPower Magazine - April 2001
Lyris ListManager falls into the high-end category of list servers, able to handle hundreds of thousands to millions of messages. When the opportunity to look at ListManager arrived, we decided to try it out on the biggest mailing list flow we could find: ours. Editor-in-Chief David Gewirtz discusses the integration of ListManager with Domino and our experiences using the product.
A history of list servers
DominoPower Magazine - April 2001
This month we're featuring an article on the integration of Lyris ListManager with Domino. To get a little perspective on list servers, we've asked John Buckman, CEO and founder of Lyris Technologies, to provide this fascinating look at the history of list servers.
Is there hope for lost email?
DominoPower Magazine - May 2000
IT departments blame "the Internet," but usually when email is lost, it's because of incompatible systems and human error behind the scenes. Although the Internet is a dangerous place for a lone email message, Ron Herardian comforts us with the knowledge that there is hope of recovery for lost email.
How to make Lotus Notes and Microsoft Outlook/Exchange work together seamlessly
DominoPower Magazine - March 2000
Do you use Microsoft Exchange/Outlook for mail, and Lotus Domino/Notes for applications? Does the Exchange Administrator frown on using Lotus Notes Mail to send to Exchange? If so, then read on. In this article John J. Coolidge offers his solutions for obtaining full utilization of Lotus Notes' mail and calendar capabilities using Microsoft Outlook/Exchange.
Using LotusScript to manage email overload
DominoPower Magazine - January 2000
You know how it is. You have too much email on your company servers. You're challenged with depleted disk space, slow performance, and nightly backups that run well into the next day. What can you do? Simple, read this article by Charles Masino and Kedrick Jones. In it, you'll see a LotusScript agent that can come to the rescue.
Add random quotes and signatures to your Notes mail messages
DominoPower Magazine - September 1999
Although R5 allows you to add a signature file to the end of your Notes mail, it doesn't let you cycle through random signatures or quotes. And R4 doesn't even allow you to add signatures. In this valuable and fun hands-on article, Senior Technical Editor Richard Echeandia shows you how you can make a few minor changes and get your copy of Notes to do both.
cc:Mail and Domino mail backbones
DominoPower Magazine - June 1999
If you're using cc:Mail and Domino, or if you're planning to migrate away from cc:Mail to Domino, you should plan on spending a few minutes reading this important article by Technical Editor Ron Herardian. In it, Ron helps you understand what's involved in implementing mail backbones and how to make sure cc:Mail and Domino work smoothly together.
Intelligent front-end hosts for SMTP
DominoPower Magazine - May 1999
This article is the second in a three-part series covering Domino and Internet email. Last month Technical Editor Ron Herardian explained capacity planning issues for Internet email. This month's article describes front-end solutions that allow centralization of SMTP services and that ease migration to Domino from cc:Mail.
Why Internet mail gets out of control and how to avoid going postal
DominoPower Magazine - April 1999
All network administrators seem, on some days, to run the risk of going postal. Fear not. DominoPower Technical Editor Ron Herardian can help you reduce some of the stress of managing a network. How? By helping you take control of email growth within your organization. It might not have the romance of Prozac, but reading this article might help feel a bit more like you're in control of your network and your stress level.
The care and feeding of your SMTP MTA
DominoPower Magazine - February 1999
If you're going to live on the Internet, understanding the operation of the SMTP MTA (Message Transfer Agent) is critical. In this very important article, Jon Johnston tells you how the SMTP MTA works, and then helps you understand what you need to do to keep it working properly. This is one of those articles that's going to be printed out and taped to the side of the server.
Email and the encryption conundrum
DominoPower Magazine - February 1999
Halt! Who goes there? Do you have access to this article? Where's your key? Show me your ID! Wow! Encryption brings to mind all sorts of visual images. But the reality behind encryption is that it's important for your company, yet complex to implement. In this important article, which you are now hereby cleared to read, you can learn all about how to make encryption work for you.
Is email spam a form of trespass?
DominoPower Magazine - January 1999
We continue our Fight Back Against Spam series with an interesting concept: is spam a form of trespass? In this helpful article, Victor Woodward helps you understand how spam might impact your company and gets you started with four helpful anti-spam resources.
It's the email, stupid!
DominoPower Magazine - December 1998
Our friends at Microsoft have sure been in the news a lot lately. Unfortunately (for them), this time it's not because they're announcing new products, but because the US Justice Department is prying deeply into their affairs. If you take the myopic view and think everything's OK because it's just Microsoft, think again. Everything you send and receive in your company's email could be subject to the same microscopic scrutiny. If you want to protect yourself and your company, you better read this article!
Multiple SMTP MTAs
DominoPower Magazine - October 1998
Every day, we get mail from our readers. Occasionally, there is a letter we think would be better served in a monthly letters to the editor column. Normally, our editorial staff is not really equipped to answer questions better served by your favorite Domino consultant. But Senior Technical Editor Ron Herardian, an independent consultant and messaging expert, volunteered to help out. This month: How to configure multiple SMTP MTAs and use multiple DNS domains.
How I learned to stop worrying and love the SMTP MTA
DominoPower Magazine - September 1998
It's not Dr. Strangelove, but sometimes configuring the various Domino gateways can often make you feel a bit crazy. In this excellent and critically important article, Jon Johnston takes us deeply inside the SMTP Message Transfer Agent (MTA) and shows us some incredibly valuable features you can use in your war against spammers. By simply tweaking a few settings in the NOTES.INI file, you can shoot down that barrage of unsolicited and unwelcome email messages sent by unscrupulous spammers. Armed with this powerful article, you can turn Notes, Domino and the SMTP MTA into your own Patriot missile battery and prevent unsolicited messages from ever landing in your users' email boxes. Go get 'em, General!
Email spam vs. the First Amendment
DominoPower Magazine - August 1998
There is a battle brewing. Internet advocates have organized forces to defeat spam (junk email) and eliminate the foes that clog the servers, jam the mailboxes, and increase the expense of computer use around the world. Yet spamming continues. This article, part of our Fight Back Against Spam series, helps you understand Federal and State anti-spam legislation. Think of it as an anti-spam score card.
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