Mick's travel tricks: more tips for setting up Notes on the road (Page 2)

Search DominoPower's 11,429 Lotus-related article archive

Home
EasyPrint
News details

Articles-only

Twitter Feed

Mick's travel tricks: more tips for setting up Notes on the road (continued)

While speaking about the calendar, also set up the Local Free Time replication, shown in Figure D.

FIGURE D

Set up the Local Free Time replication. Roll over picture for a larger image.

You set these options up just once, and they're used in all locations. They're actually stored as a profile document in the Busytime.nsf database. Once you've set up these options, replicating means that you have a copy of people's busy time summary from their calendar server, and they can refer to it when scheduling meetings offline. However, be aware that Notes doesn't replicate when you click the "Send And Receive Mail" button; so you have to replicate explicitly when you need to have it up to date.

Depending on exactly what your company policy is on mail file sizes and mail management, you might also want to explore archiving of your mail file. I keep an archive locally on my ThinkPad and archive automatically after 75 days. All that is done with the standard archive facilities in the Notes mail database, so I won't go any further on that here. If you do want more, say so on the Powerboards, and if there are enough responses, I'll do another article on mail archiving.

The Attachments view
One tip I'll pass on is the setup of an attachments-only view. This is very useful; it enables me to keep track easily of what items have attachments. The view has an action to remove attachments from selected documents without actually deleting the document. I'll quickly summarize the view setup and the action contents. You can then add this as a new private view to your mail, if you'd like. Much of the code in the first few columns comes from other views in the mail database.


Selection formula:

SELECT @Attachments



Column	Title	Formula/Content

1	Date	@V2If(DeliveredDate != ""; DeliveredDate; PostedDate != ""; PostedDate; @Created)

2	(none)	@V2If(DeliveredDate != ""; ""; "To:")

3	Who	Person := @Trim(@Word(@Word(@Subset(@V2If(DeliveredDate != "";From;@Subset(SendTo; 1)); 1); "/"; 1); "="; -1));

		@V2If(Form = "Delivery Report" : "NonDelivery Report"; "Mail Router"; Person)

4	#	Simple Function: Attachments (or use @attachments)

5	Total Size	@Sum(@AttachmentLengths)

6	Attachments	" " + @AttachmentNames + " (" +@Text(@AttachmentLengths) + ")"

I actually sort the Date, who, and Total size bidirectionally with the "Click on Column Header to Sort" option.


Remove Attachments Action: - simple action "Run 'Remove Attachments' Agent".



Remove Attachments agent:



SELECT @Attachments > 0;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD $File := @DeleteField;

FIELD Subject := Subject + " <Attachments Removed>";