Mick's travel tricks: miscellaneous tools for your traveling needs (Page 2)

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Mick's travel tricks: miscellaneous tools for your traveling needs (continued)

I've started to use the Clie now as an alarm clock, which means I no longer carry a travel alarm around with me. It's one less thing to leave behind in a hotel room. I've done that with alarm clocks. I use BigClock from http://www.gacel.de, which has alarms in it that are plenty loud enough to wake me up. Just remember when you set it to check that the handheld is on the same time-zone that you are and that the clock in it is actually correct.

Enough of this PDA stuff. After all, this is DominoPower, so let's get back to Notes.

Attachment tips
Back in March 2002 article at http://www.dominopower.com/tocs/issue200203.html, I shared with you my views and agents for helping with attachments and truncated documents. Let's look at a few more simple tools and tips.

First, we'll look at a couple of preference settings in your mail file. If you rarely replicate but do use your calendar and have it updated by your colleagues, you could turn on the AutoProcess Invitations flag, shown in Figure A.

FIGURE A

You can turn on the AutoProcess Invitations flag. Roll over picture for a larger image.

This controls a server Router function that automatically accepts meetings if the scheduled slot is free, or declines them if the slot is busy. If this rather all-or-nothing control is OK for you, and if you regularly check your calendar for changes that you've not yourself made, it can be useful. What might be more useful, however, is the setting "Remove Meeting Invitations from my Inbox" on the same preferences dialog, as shown in Figure B.

FIGURE B

The "Remove Meeting Invitations from my Inbox" setting may be more useful. Roll over picture for a larger image.

When checked, accepted meetings are removed from your inbox, so you can't inadvertently delete them. How many of you have done that?

Now, some tools
Here's a collection of mostly mail file tools that I've created and found useful over the years. Some of them were created as one-offs to solve particular problems, and some I use more frequently. Even if they aren't of immediate value to you, they may spark some interest and ideas.

Find Docs not in any Folders
The first one is the Find Docs not in any Folders agent. The place where this one can be useful is if you have a folder crisis, maybe caused by a replication problem, or you or someone else accidentally deletes your inbox folder, or even replaces it with a new one. This LotusScript agent quickly finds all documents in the database that aren't in any folders at all (that includes Inbox), and puts them into a folder called "Lost Documents". The code is as follows:


Sub Initialize

	Dim sess As New notessession

	Dim db As notesdatabase

	Set db = sess.currentdatabase

	db.FolderReferencesEnabled = True

	Dim doccoll As NotesDocumentCollection

	Set doccoll = db.AllDocuments

	

	Set doc = doccoll.GetFirstDocument

	

	While Not(doc Is Nothing)

		i = 0 

		If doc.folderreferences(0) <> "" Then 'doc is in at least one folder, so pull it from this collection

			Call doccoll.deletedocument(doc)   'just pulls it from the folder)

		End If

		Set doc = doccoll.GetNextDocument(doc)

	Wend

	Call doccoll.PutAllInFolder("Lost Documents") 'all those that remain in the collection

End Sub