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DOMINO.DOC MIGRATION
What to look for in a Domino-based document management solution
By Scott Tomlinson
Last week, we discussed the end-of-life of options for Domino.doc. One approach is moving to a collaborative mixture of Quickr and FileNet, but the disadvantage of that is you lose an all-Domino solution. This week, we'll look at how you can retain full document management capabilities and stay in Domino completely.
Benefits of staying with an all-Domino solution
For many of you, this represents the most cost effective option for document management. There are some serious benefits to staying within Domino.
Leverage your existing Domino infrastructure
There's no additional infrastructure (and associated cost) required.
Flattens the learning curve
You already know the backend. You already have the Domino admin and development skills, so you just need to focus on the nuances of the application.
Even if you don't have the skills, the costs to obtain will be less than the equivalent J2EE resource. This is unlike the scenario we discussed last week, where you would have had to learn both a new backend (DB2 and WebSphere) and the document management application.
Quicker and easier data migration
You're going from one Domino app to another. More specifically, you're migrating from one Notes document to another. Customizations could be easier to move as well.
R8 support and other Domino servers
Leverage one server for mail and applications. Upgrade to R8 to take advantage of the new functionality.
Customizations and integration
You know Notes and Domino. Customizations will be familiar to you in this environment, leveraging your Domino development skills. Plus, if everything's built into Domino, your document management solution can talk to your other Domino solutions without having to cobble together some sort of weird interop hack.
DAOS
One of the weaknesses against Notes and Domino was the 60GB file storage capability of the NSF file. With the introduction of DAOS (Domino Attachment and Object Service) in R8.5, this storage limitation is essentially eliminated, making sophisticated, well-architected Domino-based solutions on equal footing as their J2EE cousins.
Make sure you get a real document management solution
There are several mature solutions available from Lotus Domino ISVs in Australia, China, Europe and North America, including my own Docova Document Management product.
Lotus ISVs provide great bang for the buck value, saving you thousands of dollars for the latest document management technology.
A word of caution: the term "Document Management" is overused, so make sure it's a full document management solution by looking for the following:
Workflow
The solution you install should be programmable, flexible, retractable, and provide support for both parallel and serial reviewers/approvers.
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